Office Timeline Online Quick-Start



Welcome to Office Timeline Online - we're glad you're here! Office Timeline Online is a web-based graphical application that allows you to create beautiful timelines and Gantt charts in your browser and export them as PowerPoint slides or .png images. The following guide provides instructions and tips to get you started quickly.

A) Start a new timeline
B) Add or edit your data
C) Style your timeline
D) Drag & drop everything
E) Download as PPT or PNG
F) Manage your timelines (only registered users)
G) Share your timelines

Read the full guide to learn how to get the most out of the online timeline maker, or click on any of the links above to skip to the section you’re most interested in.


A) Start a new timeline

With Office Timeline Online, there are 3 ways to start your new timeline, and all are done from the New tab:

  1. Select From scratch to manually type in your data and customize your timeline.

  2. Choose one of the pre-designed templates from the app's built-in Template gallery and update it with your data. 

  3. Click the Import button to import existing data from Excel, MS Project or Smartsheet and instantly turn it into a timeline.

Choosing one of these 3 options will take you to the next step. In our example, we will make a timeline from scratch.


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B) Add or edit your data

After you click on the From scratch button, you will be automatically directed to the Data View tab, which allows you to enter and edit milestones (M) or tasks (T) and even assign them to people.

This is a very a good place to start playing with colors and shapes because all updates you make from the Data View are instantly displayed in a real-time thumbnail view of your timeline. Even though the Style Pane provides much greater styling options, you will want to begin customizing your timeline here. Once done, click on the Timeline View tab to generate your visual and start styling it.


  • Pro Tip: Use keyboard shortcuts to move faster when adding or editing items in Data View. To see all shortcuts available, click on your initials in the upper-right corner of the screen to open the Account menu and then go to Help -> Shortcuts list.


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C) Style your timeline

From the Timeline tab in Office Timeline Online, you can personalize every detail on your graphic using the Style Pane on the right side of the screen. This is where the real magic happens. Simply select any object on the graphic to open its styling options in the pane.


The Style Pane allows you to customize absolutely everything in multiple ways - from shapes, sizes, colors, and positions to texts, date formats, or the time scale. You can even add extras such as task duration, elapsed time, connectors or percent complete or hide dates and other details. Every object can be customized from the Style Pane, so you can get your timeline exactly how you want it.

Pro Tips:

  • Use the Change Style button on the left sidebar to apply a template to any existing timeline and instantly change its overall design.


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D) Drag & drop everything

The timeline maker's Drag & Drop functionality allows users to adjust, reposition or even update almost anything on the timeline. Drag milestones and tasks to change their order, position, and size on the fly, or move them above or below the time scale.


You can also wrap titles and change their placement using drag & drop, or move the timeband vertically on the slide to find the perfect fit.


  • Pro Tip: One of our favorite features is that you can instantly update your project plan or schedule right from your graphic. Simply drag your taskbars or milestone markers horizontally, and the tool will automatically change their dates on the timeline and update them in the Data tab as well.

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E) Download as a PowerPoint slide or PNG image

Once you’ve finished styling your timeline, you can download it as a .png image or as a native .pptx slide that you can then edit in PowerPoint, include in presentations or share with colleagues. To do so, click the Download button on the left sidebar and select your desired file format.


Note: Only registered users can export their timeline as a PowerPoint slide. With a free account, you can download up to 10 milestones and/or tasks per PPT slide, while a premium account gives you access to unlimited PowerPoint downloads.

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F) Manage your timelines

Registered users can easily duplicate, delete or download visuals saved in their timeline gallery:

  1. To quickly access the My Timelines gallery from your current graphic, click on the small Office Timeline logo in the top left corner of the screen.


  2. Here, hover over any timeline, click on the small Options icon in the bottom-left corner, and choose whether you want to delete, duplicate, rename, download or share the graphic. 


Quick tips:

  • Office Timeline Online lets you create folders where you can keep your timelines organized so you can find everything more easily.

  • With an Office Timeline Online subscription, you can recover any deleted timeline within 30 days after deletion. To do so, simply navigate to your Trash folder in Office Timeline Online, select the timeline (or timelines) you want to restore and then click the Restore button in the upper-right corner of the screen.

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G) Share your timeline

If you wish to share or collaborate on a timeline with others, you can do it easily from the Share window. From your timeline, click on the Share button in the top-right corner of the screen and choose whether you wish to invite collaborators by email or simply create a shareable, view-only link to your timeline which you can quickly send to your colleagues.


To find out more about collaboration and sharing in Office Timeline online, please see our detailed how-to guide.

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The steps and tips above should get you started quickly. If you have any questions or need further assistance, don't hesitate to contact us. We will be more than happy to help.


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